Managed print services refer to a strategic approach that outsources the management of print-related devices, documents, and workflows to a dedicated provider. MPS involves a holistic assessment of the print environment, followed by the implementation of tailored solutions to optimize print-related processes. The overarching goal is to improve efficiency, reduce costs, and enhance security while freeing businesses from the burden of print management.
The importance of MPS lies in their ability to transform print-related processes, allowing businesses to achieve greater operational efficiency. By centralizing print management and implementing strategic solutions, MPS streamline workflows, reduce print-related costs, and enhance document security.
Now, let’s look at the fundamental principles of managed print services:
- Print Audit: The journey begins with a thorough print audit, during which the provider assesses the print infrastructure, usage patterns, and overall costs. This comprehensive evaluation forms the foundation for strategic print optimization.
- Printer Fleet Optimization: Providers analyze the printer fleet to identify redundant devices and optimize their distribution across the organization. This ensures the right devices are deployed where needed, leading to better resource utilization.
- Management of Print Output: Managed print services involve continuous monitoring of print output to ensure optimal performance, as providers identify opportunities for improvement and proactively address any issues that may arise.
