Follow These 5 Steps to Give Your Business the Best Gift of All
As the year comes to an end, business owners are keeping an eye on the latest holiday deals to purchase new items for their companies. Ergonomic keyboards, dual monitors and stand-up desks are great ideas to consider, but there’s one gift that should be at the top of your list — cybersecurity.
Hackers are targeting small and mid-size businesses in addition to big corporations. According to Verizon’s 2019 Data Breach Investigations Report, 43 percent of victims are small businesses.
How Is My Business at Risk?
Phishing has emerged as a popular way for hackers to inflict damage. A phishing attack typically comes in the form of an email that appears to come from a trusted source but contains a fake link or attachment that installs malware on your network. This malware can come in many forms, but most notably, ransomware. Ransomware is when hackers block access to your data, then give it back after you pay the hacker money. However, there is no guarantee you’ll get your data back after you pay. According to the Hartford Courant, less than a quarter of people who pay the ransom get their data back.
Fortunately, there ways you can improve your cybersecurity. Here are five steps you can take to give yourself the gift of peace of mind this year.
Invest in Employee Training
Can your staff recognize a phishing attack? According to Tech Radar, 90 percent of data breaches are caused by human error. Consider investing in cybersecurity training so your team can work smarter by avoiding blatant hacking attempts.
Move to the Cloud
It’s time to say goodbye to only saving your data on your local drive. When your information is in the cloud, you can rest easy knowing that all your data is being protected with automatic backups while being flexible enough to scale with your company.
Create Multiple Forms of Backup
Always have a backup plan ready. If your business runs on a local server, it may be time to consider getting a cloud or offsite backup. That way, if your local server ever gets compromised, you’ll still have access to your data.
Install Two-Factor Authentication
It’s harder for hackers to break through two levels of protection instead of one. With two-factor authentication, an access code will be sent to the corresponding user’s phone or email after entering a program password. If someone tries to break into your network, you’ll know right away.
Replace Outdated Tech
Money can be tight for some small businesses, and using older tech may seem like a cheaper solution, but that can be shortsighted. Microsoft is planning to end its support of many popular hardware and software solutions — including Microsoft Server 2008 and Windows 7 — in January 2020. If you’re using tech without continuing support, then you won’t receive any security patches in the future, opening the door for hackers to expose weaknesses in your system. When you update your software, you're protecting your business and increasing office morale. Your employees will appreciate working with the latest tech.
How We Can Help
Don’t let a Grinch ruin your holiday season by wreaking havoc on your IT network. Let our cybersecurity specialists help you protect your business so you can get some peace of mind heading into 2020. Contact us today to find out how.
7 Ways to Prevent a Data Breach in Your Business
Don’t think you’re vulnerable to a data breach? Think again. In 2018, businesses reported 1,244 breaches – and small businesses accounted for 58 percent of victims. In honor of National Cybersecurity Awareness Month, here are seven ways to prevent a data breach in your business:
Take Inventory of Your Risks
Conduct a complete audit of your systems, including on-premises, cloud and third-party IT assets that could lead to your network. Think about not only obvious points, like your servers and applications, but also your employees’ devices, Internet of Things-enabled devices, and industrial control systems.
Once you’ve taken stock of your infrastructure, prioritize any issues you find. Likely, you’re dealing with limited resources, so decide which problems are putting you at the most risk, like unpatched software or weak passwords.
Control User Access
When possible, employees should only have access to the data they need for their positions, and sensitive data should only be accessible to authorized users. It’s unlikely that all of your employees need access to all of your data, all the time.
Think also about how to handle departing employees and temporary employees like vendors and contractors. Provide the necessary passwords, key cards, laptop access and more that those employees need, but make it a priority to rescind access as soon as their work with your company ends.
Keep Software Updated
Many high-profile data breaches, including the WannaCry ransomware attack in 2017, are a result of hackers exploiting a weakness in older software. In the case of the WannaCry attack, Microsoft had already released patches to close the exploit, but many companies had failed to apply the patches or were using out-of-date Windows systems that no longer had support.
Fortunately, the fix for this is fairly simple. Patch and update your software as soon as the developer releases those options, and upgrade your software when it’s no longer supported by the developer. This is especially timely now with the end of support for many Microsoft products starting in January 2020.
Enforce BYOD Policies
Your employees are probably using laptops, tablets and smartphones for at least some of their work. Unsecured endpoints can lead hackers straight to your network, rendering your other security measures much less effective and making your sensitive data vulnerable to a breach.
To combat this threat, you need a dedicated mobile device management program. Whether you provide the device or employees use their own personal devices, implement data security measures to ensure that employees are handling, retrieving and sending data safely. If a device is lost or stolen, create a policy to protect your data, such as remotely wiping the device.
Strengthen Credentials
No one likes managing their passwords, but unique passwords are critical to preventing a data breach. Don’t leave password strength up to chance. Require your employees to use complex passwords that are changed frequently, at least every 90 days. Employees should not write passwords down where others can find them.
A password management tool such as LastPass or OneLogin can store and remember multiple encrypted passwords to reduce the hassle of employees forgetting complex passwords. Another security best practice is multi-factor authentication, where passwords are supplemented by passcodes, challenge questions and other identification measures. Even if an employee accidentally gives their login information away in a phishing attack, two-factor authentication will minimize that damage.
Educate Employees
Security-wise, employees are your weakest link; 95 percent of cybersecurity breaches are due to human error. Train your employees to identify and report signs of a data breach, but more importantly, train them to prevent a data breach. When your employees fully understand and support initiatives such as BYOD security or password management, your security will be stronger across the board.
Perhaps the most crucial area for employee training is email. Since the majority of malware, ransomware and phishing attacks stem from illegitimate emails, training your employees how to spot and report strange senders, links or attachments can drastically minimize the chance of a breach.
Back Up Files
Our last tip is to back up your files. While this is always a best practice for all businesses, it can especially pay off when your business suffers a ransomware attack. When your files are securely backed up to an off-site or cloud location, you won’t have to debate whether or not to pay the hacker. You’ll simply clean your systems, retrieve your data and continue your day.
Unfortunately, backups are no longer a set-it-and-forget-it measure. Hackers are disabling backups and then waiting 30, 60, 90 days to take systems down, leaving companies with no choice but to pay a ransom to retrieve their data. Regularly testing your backups to ensure that they’re working as intended is key to protecting yourself.
How We Can Help
Implementing all of these security procedures can be time-consuming and costly, especially for a small or mid-size business. We assess your security needs and implement procedures to help you minimize the chances of a data breach or quickly identify and contain a breach in progress. Don’t ignore the threat of data breaches – contact us today.
2020’s End-of-Support List: Why it Matters & What to Do
January 14, 2020 is the fast-approaching date when a long list of Microsoft® products and solutions will reach their End of Support. That’s a lot of widely used products, and there’s a good chance your company relies on at least a few of them to get your job done every day.
Why it Matters
Microsoft solutions likely represent a big part of your daily software use. Even still, you might be tempted to ignore those incoming reminders from Microsoft about End of Support – but it’s imperative to your business and your clients that you don’t. Every Microsoft solution on the End-of-Support list will need to be upgraded or you will be facing three serious issues.
- Security is Down – Without the ongoing patching and updates that come out regularly from the Microsoft team, your solutions will be vulnerable to the resulting security and compliance risks that can happen without proactive maintenance.
- UX is Lacking – As patches stop happening, updates aren’t applied and support disappears, your users will start seeing user-experience issues that will make their everyday tasks significantly more complicated.
- Support is Over – If you’re used to calling Microsoft when there’s an issue with one of the solutions on this list, that won’t be an option anymore. Microsoft’s support team will no longer be offering support for any of the listed solutions.
Proactive planning and aggressive action are the keys to making sure this transition leaves your business successful, protected and ready for growth. So how do you make it happen?
What to Do
If you’re ready to be proactive about updating your solutions, you have a few important steps to take.
- Replace your Windows Server instance with cloud-based Azure and Windows Server 2019.
- Make the move to Windows 10.
- Replace your SharePoint and Office instances with Microsoft 365 and Office 365.
These three steps represent a big change for your business and your end users, but making the switch means future-proofing your business and building a stronger foundation for growth. Upgrading to cloud-specific solutions can offer you the flexibility of the cloud without the added cost (and expiration date) of paying for Extended Support from Microsoft.
But to make the transition to the cloud as successful, simple and stable as possible, you’ll need an IT expert solely dedicated to your solutions and systems. Don’t have one on staff? That’s where we come in.
How We Can Help
We are the IT experts you need to take the pressure of the 2020 End-of-Support date off of your shoulders. With our comprehensive IT support, we can help you create an upgrade timeline, update your systems and avoid a dip in productivity. Don’t wait until the final hour to think about how your business will handle Microsoft’s 2020 End of Support. Call us today and we’ll get started on your upgrade plan.
4 Ways a Business Continuity Plan Can Help Your Company
As a business owner, the buck stops with you. Your employees rely on you to have the answers when a problem occurs. But what are you going to do when you find out a hurricane or wildfire is heading your way? What about massive hardware failure? Will you be prepared?
Nobody wants to think about a natural or manmade disaster affecting their business, so that’s why companies delay or ignore creating an emergency plan. A Travelers Insurance study found that 48 percent of small businesses have no plan in place.
To be prepared in the event of a data, natural or manmade disaster, companies need to have a business continuity plan in place before a crisis occurs. A business continuity plan is a document outlining how a business will continue services following an emergency.
With that in mind, here are four ways a business continuity plan can help your business:
1. Identify Essential Business Functions
Do you know the minimum requirements for running your company? One of the primary goals of a business continuity plan is to identify the core functions of your business. These functions are what need to be addressed first to get back up and running at a minimum acceptable level. That way, you can reopen while continuing to address other issues.
2. Minimize Downtime
Every hour your website, production line or office is down costs you money in lost profit. Following a disaster, 90 percent of smaller companies fail within a year unless they can resume operations within five days, according to FEMA. With a well-developed plan, your employees will know what to do to get operations running again as quickly as possible.
3. Uncover Gaps in Your Business
While doing a business impact analysis, you may find gaps in your plan. For example, if you’re in manufacturing, do you have a secondary location to shift operations if the main facility is inoperable? If not, then you may need to come up with a plan to temporarily use a rental facility or stock up on emergency inventory.
4. Get Peace of Mind
Researching and developing a business continuity plan can be a daunting task, no matter the size of your company. But once you’ve tested your plan and it works, you’ll be glad you have it. You and your employees can rest easy knowing that if the worst happens, you’ll be ready.
Unfortunately, not all small-to-midsize businesses have the time to halt work and focus on building a plan. Luckily, they don’t have to do it alone. Our team of experts can help simplify the business continuity process to help prepare your business if the worst ever happens.
Stop worrying about the worst-case scenario and contact us today.